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The Group regards as risks any events or problems that may significantly interfere with achieving its business goals. To increase its corporate value, the Company has developed a system to detect and control the risks appropriately.
The risks involving the Group's transactions, investments, M&A and other business activities are prevented and controlled through deliberations by its Board of Directors, Executive Committee and other bodies, and through the approval process based on the Rules of the Board of Directors and the Decision-Making Standards, etc.
Further, the Company has established Risk Management Rules governing operational risks and has developed a system where responsible divisions detect and control operational risks appropriately. Operational risks are risks involving regulatory compliance, including prevention of bribery, antitrust laws, and prevention of antisocial transactions, as well as risks involving labor, intellectual property, imports and exports, procurement, sales, information security, financial reporting, the environment, quality and safety etc. With regards to operational risks, the Internal Control Management Committee, chaired by the Chief Risk management Officer (CRO), oversees its subcommittees, namely, the J-SOX Committee, the Compliance Committee, the Information Security Committee and the Environmental Committee. And the subcommittees issue instructions to responsible divisions on measures to address and prevent the respective operational risks for which each committee is responsible.
The Company is also moving forward with efforts to strengthen business continuity management (BCM).
The Internal Control Management Committee manages the risks facing the Group through the reports of the activities of its four subcommittees (the J-SOX Committee, the Compliance Committee, the Information Security Committee and the Environmental Committee) and the result of responses by the departments in charge. The Committee also assesses and examines operational status of internal control systems, including important decision-making processes, and reports to the Board of Directors, as well as proposes revisions of the details of resolutions related to internal control systems to the Board of Directors in response to changes in the management environment.
The Group confirms the effectiveness of internal controls on a consolidated basis by implementing the assessment system by management based on policy decisions of the J-SOX Committee, in accordance with the Internal Control Reporting System (J-SOX) established by the Financial Instruments and Exchange Act, to ensure the reliability of financial reporting.
The Group has established the Compliance Committee, which meets regularly to discuss, on a Company-wide basis, the status of compliance risks, plans for countermeasures to reduce the risks, and the status of implementation of such measures. The Group categorizes those risks into several types, and assigns specific divisions to envisage and evaluate the risks accordingly. Each division reports the status of assigned risks and plans for countermeasures to the Compliance Committee. If a compliance related incident occurs, the Company will hold an ad hoc meeting to determine the facts, trace the causes, take corrective measures and discuss how to prevent recurrence. In addition, the heads of business groups, branch offices, and Group companies appoint Compliance Managers for their respective organizations. The Compliance Managers manage the compliance system of their respective organizations by constructing compliance systems within their respective organizations, implementing compliance measures and reporting to the Compliance Committee.
The Group is aware that efforts to maintain information security are a high priority, and has developed regulations to facilitate such efforts, while also ensuring awareness among all of its employees. The Information Security Committee was established to promote information security management systems. It is conducting a range of activities in accordance with the Three Principles to Prevent Leaks of Confidential Information* as a united company, from management to employees.
* Three Principles to Prevent Leaks of Confidential Information
The Group established the Environmental Committee to conduct operational management and improvement throughout the environmental sector. It also aims to minimize environmental risks and risks related to chemical substances contained in products. In addition, the Environmental Strategy Subcommittee and the Global Environment Sales Subcommittee operate under the Environmental Committee, creating a system in which we can conduct and manage overall environmental activities more precisely.
To ensure that work to supply its products and services continues uninterrupted in the event of a natural disaster or other risk, and in the event that work is interrupted, to resume business activity as quickly as possible, the Group is working to enhance its BCP, which focuses primarily on important products and operations which have a significant social and economic impact.
The Group has established a BCM Committee, to maintain and enhance the Group’s ability to respond to business continuity issues and strengthen collaboration within the Group, and to conduct virtual drills designed to enhance initial response, develop double-track manufacturing sites, and increase effectiveness in the event of an emergency. In the case of infectious diseases such as new strains of influenza, the Committee has published its Guidelines for Countermeasures Against New Strains of Influenza, which, based on its basic policies, outlines specific behavior standards in the event of a global pandemic.
To ensure manufacturing, sales and service are unified in an effective approach to business continuity, the Company is striving to continuously improve its BCM system, including drills, validation and other efforts, as it works to strengthen its ability to respond to risk.
Note that while the Group endeavors to avoid or reduce the impact of risks related to its business activities and other business risk by establishing a risk management structure, in some cases we may not be able to completely avoid or reduce the impact of risks, which could affect operating results, share price, and financial position, etc. The 13 items listed below are the key risks that could affect the Group's operating results, share price, and financial position, etc.