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Through an approach based on ethics and integrity, and putting right and wrong over profit and loss, we are striving to ensure thorough compliance, with the aim of building an enterprise trusted by all our stakeholders.
As any violation of laws and regulations or a scandal would hinder Hitachi High-Tech Group’s basic philosophy of being trusted by all our stakeholders and severely damage corporate value, the Group holds thorough compliance (complying with laws, company rules, social justice, public order, and standards of decency, etc.) as the premise for all our business activities.
Through an approach of surely practicing judgement and conduct based on ethics and integrity, and on putting right and wrong over profit and loss, we are conducting initiatives including the operation of an internal reporting system and the implementation of compliance education and awareness-raising activities for employees in an effort to promote compliance activities throughout the Group.
The Group has established the Compliance Committee, which meets regularly to discuss, on a Company-wide basis, the status of compliance risks, plans for countermeasures to reduce the risks, and the status of implementation of such measures. More specifically, responsibility for addressing each particular type of risk has been assigned to a specific department; the head of the department in charge of tackling a particular type of risk envisages and evaluates that risk, as well as implementing measures to deal with it, such as providing in-house education concerning relevant legislation and internal rules. In addition, the manager concerned identifies new compliance risks that are a concern. If a compliance related incident occurs, the Company will hold an ad hoc meeting to determine the facts, trace the causes, take corrective measures and discuss how to prevent recurrence.
In addition, the heads of business groups, branch offices, and Group companies appoint Compliance Managers for their respective organizations. The Compliance Managers work under the direction of the Chairperson of the Compliance Committee (who is responsible for compliance throughout the Group) to manage the compliance system of their respective organizations by constructing compliance systems within their respective organizations, implementing compliance measures and reporting to the Compliance Committee. With regard to compliance risk, each organization conducts regular revisions and self-checks whether its risk activities are appropriate.
The Group has designated October as its annual Corporate Ethics Month, during which each managing unit conducts compliance education and other initiatives aimed at ensuring thorough awareness of the need for corporate ethics and compliance.
The Group has established a whistleblowing hotline, available to full-time employees, temporary agency workers, casual workers and fixed-term employees, to detect and respond to illegal or unethical activities at the earliest stages. Overseas companies also operate whistleblowing hotlines in conformity with the legal system in each country and the business structure of each company.
Information provided to the whistleblowing hotline is reported to the Compliance Committee and the Internal Control Management Committee.
Since January 2016, the Company has been operating the Independent-from-Management Whistleblowing Hotline, which enables direct reporting to members of the Audit Committee if a whistleblower finds directors or executive officers violate laws or regulations in conduct of business. This further strengthens our whistleblowing system.
In operating the whistleblowing hotline, the Company very strictly protects the confidentiality of whistleblowers’ identities, and accepts anonymous reports. Furthermore, the Company prohibits any negative treatment of a whistleblower for having made an internal report.
Process of a Whistleblowing Hotline
We strive to ensure thorough compliance via ongoing compliance education for all levels of the company, from new staff to management executives.
We provide rank-specific training courses that provide participants with an understanding of the company’s approach to compliance, compliance system, and whistleblower system. Case studies are also used during these courses to further improve compliance awareness.
The Legal Department and relevant departments also provide training courses and e-learning opportunities for employees who require a knowledge of specific laws and regulations in the course of their duties.
Furthermore, at each workplace, the managerial staff play a central role in using OJT*1 in the course of day-to-day operations to ensure full awareness of compliance and implement various measures.
The Group develops business activities deeply rooted in corporate ethics and compliance, conforming to ethics and integrity. Hitachi High-Tech Group Codes of Conduct have been established for that very purpose, and form the basis for the Hitachi High-Technologies Global Compliance Program.
The Program mainly addresses the following three points: prevention of bribery, compliance with competition laws, and prevention of anti-social transactions.
Bribery of government officials for purposes of commerce in company activities is illegal, and moves to strictly clamp down on bribery are spreading around the world. From a global perspective, the Group is working toward thorough prevention of bribery by establishing company rules on preventing bribery, global guidelines for examining third-party compliance, and global guidelines for procedures concerning entertainment, gift exchange, and so on. We will continue our thorough efforts through various form of training.
The Group supports fair and free market competition, and complies with international and domestic competition laws.
For the purpose of preventing, detecting, and dealing with conduct likely to restrict free competition, the Group has established rules on compliance with competition laws in all Group companies and organizations.
In order to more surely eradicate all connections with antisocial forces, we have stipulated a management structure and procedures for prohibiting and preventing anti-social transactions in company rules. The specific measures for doing so are described as follows:
We comply with the Foreign Exchange and Foreign Trade Act (Foreign Trade Act) and agreements related to international trade in order to contribute to international peace and safety through export management. We maintain management systems and internal management regulations, as well as manage export-related tasks with the aim of achieving safer and more secure export management, all while complying with the laws and regulations of each foreign country to which we export. Furthermore, we are constantly on the lookout for opportunities to leverage the knowhow that we have accumulated through our export management as efficiently as possible in import support tasks.
Export Management Organizational Chart
We have established an import management system in order to effect thorough compliance with domestic laws relating to the regulation of imports. Specifically, we have established internal regulations relating to import transactions, and made it clear that our legal research procedures include confirming whether the articles to be imported are regulated by domestic laws before import occurs. If they are regulated, ensuring that steps to ensure compliance are thoroughly implemented.
We provide on-site assistance for import-related tasks and conduct compliance management in order to be able to exhaustively apply for all permissions and approvals, etc. required by law.
Hitachi High-Tech Group's policy is to not use conflict minerals in our products and commercial goods. Conflict minerals include columbite-tantalite, cassiterite, gold, and wolframite, mined in the Democratic Republic of Congo (the "DRC") and adjoining countries (together the "DRC countries"), which may be used to finance conflicts. Hitachi High-Technologies has constructed a conflict minerals survey for suppliers and is promoting it within the company. We will continue our efforts to procure minerals that are not mined in conditions of armed conflict and human rights abuses.